Newcombe Estates offers a comprehensive Letting and Property Management Service to all owners
Newcombe Estates have a dedicated lettings department to ensure you receive the most efficient service when letting your property. Our service includes:
o Attending the property to meet with you and advise you on what is needed to let your property at the best rent.
o Place your property on our lettings lists, window display in our offices, on our 24 hour LCD colour screen, our website www.newcombeestates.ie , www.daft.ie, www.globrix.ie, www.rent.ie, www.myhome2let.ie, and many more, allowing it to receive excellent coverage.
o Personally attending all viewings, including evenings and weekends.
o We have a database containing a variety of Tenants waiting for local property which is updated daily.
o Securing a Tenant – which includes:
- Full Reference Checks – Employment References, Previous Landlord References, Bank Statements, Copy of I.D., PPS Number, confirmation from health office (if applicable)
- Preparation of tenancy agreements.
- Arrange Standing Order for consistent rent payments.
- Transfer utilities into the Tenant’s Names
- PRTB form completed for Landlord.
- Rent Allowance form completed on behalf of Landlord – if applicable.
- Collection of first month’s rent and security deposit.
- Handover of keys.
o Issuing of letting pack to the landlord, including: Tenancy agreements for signing, Tenant details, PRTB Form, invoice, and cheque for the balance of the rent and deposit.
o At this point, the property is handed back to the landlord, who becomes the point of contact for the tenants and monitors the monthly rent payments.
Newcombe Estates also provide a Management Service for Landlords. This is ideal for any Landlord who is overseas or simply does not have the time to look after the property.
Our Service Includes:
- Point of contact for tenant
- Property Maintenance
- Emergency Call out
- Repairs to the property, with Landlords permission.
- Inventory list carried out if requested by landlord
Our Agency will be the point of contact for your tenant, answering any queries and handling any problems that the tenant may have.
We will organise the rent, via Standing Order to your bank account, on a monthly basis to ensure that payments are prompt and regular.
We will organise for any repairs and maintenance to be carried on the property with your prior permission and forward you the invoice and you will be responsible for the cost regarding the same, carry out inspections, and ensure that upon the expiration of the tenancy that we will either arrange a renewal of the lease or we will re-let the property.
It is advisable for all property owners to speak to an accountant regarding the tax implications arising from Rental Income.
It is now mandatory for all properties for sale / rent to have a Ber Certificate, if you require any assistance in obtaining a building energy assessor we would be happy to provide you with contact details.
Having your property ready for tenants
The standard rental property comes fully furnished; few come to the market unfurnished. The furniture can also depend on the size and layout of the property.
• Fridge Freezer
• Washing machine
• Dryer / Clothes Horse
• Kitchen Bin
• Dishwasher (optional)
• Dust pan and brush
• Sweeping brush and hoover
• Mop and bucket
• Table and chairs
• Iron & Ironing Board
• Suite of furniture
• Coffee Table
• Beds, please note bed linen is not usually supplied or required
• Mattress protectors, to reduce wear and tear
• Beside Lockers
• Garden Shed, Lawn mower should be supplied where there is a garden / grass area.
Properties should be thoroughly cleaned between each tenancy and redecorated where required, always make sure oven and extractor fan are clean and bins empty. Try to have the property feeling like a home not a standard rental property, and have it appealing for people, this can sometimes involve spending some money on throws, cushions candles, flowers, pictures, a bit of painting or mirrors, but can greatly assist you in finding suitable tenants that will see the property as a home and treat it like a home.
It is advisable that once viewings commence, the property is essentially available to move into, repairs should be completed, clutter removed, previous tenants or landlords belongings removed.
Remember your tenant is looking for a home to live in, not a stop off point, and it is stated in the contract that the property must be returned to the landlord in the same condition they received it, besides standard wear and tear.
This is a guideline of standard rental property, your letting agent will advise you on what is needed and to be done.
What we need from you, the landlord
• Correspondence Details
• Name for lease agreement
• Point of contact for lease
• Email Address
• Bank details for rent
• Proof of Ownership is sometimes required by the Social Welfare, have this ready in case, mortgage statement / one line letter from solicitor will suffice.
• Ber Certificate – this is required by law, we have BER assessors details if required
• PPS Number
What we ask from tenants
• Phone Numbers
• Previous Address
• Work References
• Landlord References
• One Page of Bank Statement (if Required)
• PPS Numbers:
• Copy of Photo I.D:
• Social Welfare Form (if Applicable)
• Letter of approval from Social Welfare Rent Unit
• First Months Rent in advance
• Security Deposit in advance
This is needed from every person that will be living in the accommodation; all references obtained are checked in full.